In response to current analysis on worker offboarding, 70% of IT professionals say they’ve skilled the unfavourable results of incomplete IT offboarding, whether or not within the type of a safety incident tied to an account that wasn’t deprovisioned, a shock invoice for assets that are not in use anymore, or a missed handoff of a important useful resource or account. That is regardless of a mean of 5 hours spent per departing worker on actions like discovering and deprovisioning SaaS accounts. Because the SaaS footprint inside most organizations continues to broaden, it’s changing into exponentially harder (and time-consuming) to make sure all entry is deprovisioned or transferred when an worker leaves the group.
How Nudge Safety may help
Nudge Safety is a SaaS administration platform for contemporary IT governance and safety. It discovers each cloud and SaaS account ever created by anybody in your group, together with generative AI apps, supplying you with a single supply of reality for departing customers’ accounts and OAuth grants that have to be deprovisioned, revoked, or transferred.
And, a built-in playbook walks you thru a complete guidelines for IT offboarding in alignment with Google and Microsoft finest practices. The playbook may help you save as much as 90 p.c of the effort and time concerned in SaaS offboarding by automating time-consuming, easy-to-miss duties like revoking OAuth grants and resetting passwords for accounts exterior of single sign-on (SSO).
Let’s check out how Nudge Safety helps you with every step so you possibly can guarantee full offboarding of SaaS accounts.
1. Revoke entry to Google Workspace or Microsoft 365
As soon as you’ve got chosen the worker it is advisable to offboard, step one is to confirm the standing of their Google or Microsoft account.
Initially, you will need the worker’s Google or Microsoft account to stay lively when you full different offboarding duties. Nonetheless, you will wish to be certain that the consumer can now not entry the account by resetting their password and disabling any restoration strategies they might have arrange. Nudge Safety helps you confirm the standing of every of those steps so you possibly can be sure that entry has been revoked.
2. Switch possession of important assets.
Earlier than you start deprovisioning your departing worker’s accounts, you will wish to establish and transition possession of important assets like AWS root consumer accounts, company domains, social media accounts and extra.
Nudge Safety mechanically identifies important assets owned by your departing worker and guides you thru the right way to switch possession to different staff members. For every useful resource, Nudge Safety offers detailed directions with useful hyperlinks and a abstract of different app customers who may take over accountability for every useful resource. As you undergo the listing, you possibly can verify that you’ve got transferred possession or log your determination to disregard a specific useful resource that does not have to be transferred.
3. Evaluation and replace app-to-app integrations.
OAuth grants are sometimes used to allow app-to-app integrations and automation so if a departing worker’s OAuth grants are revoked with out overview, this might disrupt day-to-day operations.
Nudge Safety reveals you all app-to-app OAuth grants and scopes for the departing worker so you possibly can assess the potential enterprise influence of every integration and decide if it needs to be recreated with one other account. You will additionally see who the opposite customers of that utility are so you possibly can interact them as wanted. This step of the offboarding course of will assist be sure that automated enterprise processes proceed to work as anticipated after the worker leaves the group.
4. Revoke SSO-managed accounts.
This step is simple. With the clicking of a button (and with out leaving the Nudge Safety dashboard), you possibly can revoke entry to the entire accounts managed by your single sign-on (SSO) supplier, like Azure AD or Okta. Afterward, the playbook may also stroll you thru cleansing up the contents of these accounts.
5. Revoke entry to apps authenticated by way of OAuth.
OAuth grants make it straightforward for workers to create new accounts just by selecting the choice to authenticate with Google Workspace or Microsoft 365. Nudge Safety makes it simply as straightforward for safety and IT groups to establish and revoke departing customers’ OAuth grants straight from Nudge Safety. Now that you have already reviewed and recreated any scopes associated to app-to-app integrations, you possibly can revoke the remaining app entry granted by way of OAuth.
6. Revoke entry to unmanaged accounts.
OAuth grants and SSO-managed accounts solely present a partial view of your departing worker’s entry. Lingering SaaS sprawl can depart doorways open for illegitimate entry to delicate assets and information after an worker leaves your group. Fortunately, Nudge Safety additionally inventories unmanaged accounts that your worker could have created with their work e mail exterior of normal IT or procurement processes.
Not solely will Nudge Safety present you the listing of unmanaged apps, however you possibly can set off automated password resets from inside the platform to stop additional entry by the departing worker. With out this automation, it may take hours to do that manually, in case you even know the accounts exist within the first place.
7. Clear up revoked accounts.
As soon as the consumer’s entry has been revoked, it is essential to wash up their accounts to keep away from orphaning company information or persevering with to pay for unused licenses.
Nudge Safety lets you ship an automatic “nudge” to the technical or enterprise proprietor for every SaaS utility with directions to delete or transfer delicate information, reallocate licenses, and reassign possession of assets to a different consumer.
8. Doc offboarding actions with a built-in report.
Nudge Safety data the entire offboarding steps you’ve got taken, so you possibly can at all times return and verify what was accomplished for every worker. As soon as you’ve got completed offboarding a departing worker’s SaaS and cloud accounts, you possibly can generate a .pdf report of the actions you accomplished and share it with inside customers or auditors.
Transition staff seamlessly with Nudge Safety
Nudge Safety helps you offboard departing customers effectively and utterly, enabling you to guard company assets and keep away from enterprise disruptions with out wasting your time on tedious, repetitive duties.
