Notion and Todoist are two widespread software program choices that provide each activity administration and restricted mission administration options.
Based mostly on my hands-on testing, I discovered that Todoist is healthier for people in search of a digital to-do record app, whereas Notion is an efficient choice for small groups that want easy mission administration options in addition to note-taking instruments.
On this Notion vs Todoist evaluation, I’ll cowl pricing plans, options, and execs and cons that will help you resolve which one is the appropriate selection in your wants and finances.
Notion vs Todoist: Comparability desk
| Options | ||
|---|---|---|
| Beginning value (billed yearly) | ||
| Mission views | ||
| Activity dependencies | ||
| Native Gantt charts | ||
| Pre-built templates | ||
| Word-taking options |
Notion vs Todoist: Pricing
Notion and Todoist each supply a number of pricing plans along with a ceaselessly free plan that helps a restricted variety of customers. Notion is dearer than Todoist, however customers additionally get extra options with Notion, so the price improve could also be price it for groups in search of small enterprise mission administration software program. Nevertheless, for those who’re simply seeking to handle your private duties, then I feel that both free plan will most likely meet your wants.
Notion pricing
Notion affords 4 pricing tiers:
- Free: This ceaselessly free plan prices $0 and means that you can add information as much as 5 MB and affords a 7-day web page historical past.
- Plus: This plan prices $10 per person monthly billed yearly or $12 per person monthly billed month-to-month. It means that you can add limitless information and affords a 30-day web page historical past.
- Enterprise: This plan prices $15 per person monthly billed yearly or $18 per person monthly billed month-to-month. It means that you can add limitless information and affords a 90-day web page historical past.
- Enterprise: This plan requires a customized pricing quote from the gross sales crew and consists of further options similar to limitless workspaces and limitless extensions.
The non-obligatory Notion AI prices $8 per person monthly billed yearly, or $10 per person monthly billed month-to-month. A trial of the Marketing strategy and a demo or trial for the Enterprise plan is offered upon request.
For extra data, learn our full Notion evaluation and take a look at our record of Notion alternate options.
Todoist pricing
Todoist affords three pricing tiers:
- Newbie: Free for as much as 5 private initiatives and 5 friends per product.
- Professional: $4 per person monthly if billed yearly, or $5 per person monthly if billed month-to-month.
- Enterprise: $6 per person monthly if billed yearly, or $8 per person monthly if billed month-to-month.
For extra data, learn our full Todoist evaluation and take a look at our record of Todoist alternate options.
Notion vs Todoist: Function comparability
Activity administration
Winner: Notion
Each Notion and Todoist have wonderful activity administration capabilities. You’ll be able to create and set up duties, set reminders, arrange recurring duties, and monitor activity progress in each platforms.
Todoist does supply some collaboration instruments, similar to feedback and the flexibility to assign duties to somebody, however many of those are paywalled behind the costliest pricing plan.
In the meantime, Notion affords extra in depth instruments, which is a serious purpose why its mission administration options scored properly in our skilled rankings. For instance, Notion affords activity dependencies, whereas Todoist doesn’t. Todoist is nice for particular person use — in actual fact, I used it to handle my very own private do-so record for a few years — however I like to recommend Notion for groups.
Mission views
Winner: Notion
Notion affords six mission views to select from (desk, record, kanban board, gallery, calendar, or timeline), whereas Todoist solely affords three (record, calendar, and kanban board). Whereas these choices are an ideal begin, the platforms do lack some widespread mission views, similar to native Gantt charts, which I used to be disenchanted to see.
For added mission views, you’ll have to depend on third social gathering plug-ins, or swap to a extra strong enterprise mission administration software program.
Pre-built templates
Winner: Notion
Pre-built templates imply that you simply don’t have to begin each mission from scratch, saving you effort and time. That’s why I actually admire that Notion affords so many templates (greater than 10,000) that customers can copy and customise to suit mainly any mission.
In Todoist, the pre-built templates are less complicated and are geared towards creating and managing duties. Customers who need a fast activity record setup will most likely get pleasure from utilizing Todoist extra, however for those who’re in search of a wide range of templates, then Notion is the clear winner.
Word-taking
Winner: Notion
Notion affords specialised note-taking instruments which are missing in Todoist. These embody the flexibility to create customized tables and databases, a wider vary of formatting choices, and media embedding instruments. With Notion, I used to be additionally capable of create a hierarchical construction inside the notes by including subpages and sections.
In distinction, Todoist solely affords fundamental note-taking instruments designed to offer context for particular duties. You do have the choice of integrating with totally different third-party note-taking apps to increase Todoist’s performance, however for those who’re in search of an all-in-one platform, then Notion is the clear selection right here.
Notion execs and cons
| Execs | Cons |
|---|---|
| Intuitive and user-friendly UI. | Gentle on reporting and analytics. |
| Specialised note-taking capabilities. | Restricted security measures. |
| Excellent workspace customization. | |
| Number of pre-built templates. |
Todoist execs and cons
| Execs | Cons |
|---|---|
| Clear and environment friendly interface. | Free plan lacks fundamental options similar to auto backup. |
| Cross-platform automated syncing. | Frequent value modifications. |
| Pure language assist. | Not appropriate for advanced initiatives. |
| Low beginning value. |
Ought to your group use Notion or Todoist?
Select Notion if . . .
- You’re in search of easy mission administration software program in your crew.
- You want activity dependencies and different extra superior options.
- You need extra templates to select from.
- You need to take notes inside the platform.
Select Todoist if . . .
- You’re in search of activity administration software program for particular person use.
- You want extra reasonably priced pricing plans.
- You need a software program with a decrease studying curve.
- You don’t want a variety of templates or note-taking options.
FAQs
Which is healthier, Notion or Todoist?
Based mostly on my hands-on testing, Notion is a more sensible choice for small groups in search of easy mission administration options in addition to note-taking instruments, whereas Todoist is extra well-suited to people in search of private activity administration and digital to-do lists.
Are you able to combine Notion and Todoist?
Neither Notion nor Todoist affords a local integration for the opposite software program, which suggests you’ll want a third-party answer. They each join with Zapier, which is a device that can be utilized to sync two software program platforms even when they don’t supply a local integration.
Overview methodology
To match Notion and Todoist, I signed up without spending a dime accounts on each platforms so I may check them. Whereas penning this evaluation, I thought-about options similar to activity and subtask creation, collaboration talents, mission views, pre-built template libraries, and note-taking instruments. I additionally weighed different elements similar to pricing plans, free trials, buyer assist, interface design, and ease of use.
