Notion vs OneNote (2024): Which Software Ought to You Use?

Notion and OneNote are two main digital note-taking purposes that provide process and challenge administration capabilities. Each purposes may also help you seize concepts, set up data, and monitor duties.

Whereas they’ve some similarities, there are some key variations that make every higher suited to particular use instances. On this article, we spotlight every software program’s execs, cons, standout options, and pricing. We additionally share some ideas that can assist you select between Notion and OneNote.

Notion vs OneNote: Comparability desk

Notion vs OneNote: Pricing

Notion and OneNote each supply ceaselessly free variations along with paid variations. Notion’s pricing is extra geared towards companies, providing three paid pricing plans, together with an enterprise tier. In the meantime, OneNote is bundled with most Microsoft subscriptions, together with each private and enterprise plans.

It’s a bit troublesome to match their pricing plans straight since Microsoft bundles collectively so many instruments and Notion is extra of a standalone resolution, however I’ve listed the pricing particulars under to assist you decide.

Notion pricing

Notion gives 4 pricing tiers:

• Free: This ceaselessly free plan prices $0 and means that you can add recordsdata as much as 5 MB and gives a 7-day web page historical past.
• Plus: This plan prices $10 per consumer per 30 days billed yearly or $12 per consumer per 30 days billed month-to-month. It means that you can add limitless recordsdata and gives a 30-day web page historical past.
• Enterprise: This plan prices $15 per consumer per 30 days billed yearly or $18 per consumer per 30 days billed month-to-month. It means that you can add limitless recordsdata and gives a 90-day web page historical past.
• Enterprise: This plan requires a customized pricing quote from the gross sales staff and consists of further options equivalent to limitless workspaces and limitless extensions.

The non-compulsory Notion AI prices $8 per consumer per 30 days billed yearly, or $10 per consumer per 30 days billed month-to-month. A trial of the Marketing strategy and a demo or trial of the Enterprise plan can be found upon request.

For extra data, learn our full Notion assessment and take a look at our record of Notion options.

OneNote pricing

OneNote is obtainable to obtain without cost on any gadget. You do want a Microsoft account to be able to use the OneNote app, but it surely doesn’t should be a paid subscription. Nevertheless, a paid Microsoft 365 or Microsoft Enterprise subscription will get you entry to further OneNote options, equivalent to stickers and the power to retailer recordsdata domestically on Home windows units.

The costs for private Microsoft 365 subscriptions are as follows:

• Microsoft 365 Private: $6.99 per 30 days or $69.99 for your entire yr.
• Microsoft 365 Household: $9.99 per 30 days or $99.99 for your entire yr.

There are 4 enterprise plans obtainable for employers to select from:

• Microsoft 365 Enterprise Primary: $6 per consumer per 30 days billed yearly or $7.20 per consumer per 30 days billed month-to-month.
• Microsoft 365 Enterprise Customary: $12.50 per consumer per 30 days billed yearly or $15.00 per consumer per 30 days billed month-to-month.
• Microsoft 365 Enterprise Premium: $22 per consumer per 30 days billed yearly or $26.40 per consumer per 30 days billed month-to-month.
• Microsoft 365 Apps for Enterprise: $8.25 per consumer per 30 days billed yearly or $9.90 per consumer per 30 days billed month-to-month.

For extra data, learn our full OneNote assessment or try our OneNote Insider’s Information.

Notion vs OneNote: Characteristic comparability

Be aware taking

Winner: OneNote

Each software program have excellent note-taking capabilities, together with a number of note-taking choices equivalent to audio and internet clippings. Nevertheless, they differ within the finer particulars. Whereas I feel that OneNote gives higher free-form note-taking for people, Notion supplies a greater construction for organizing notes and collaborating with others.

A key benefit of OneNote is its optical character recognition (OCR) capabilities, which permit it to learn textual content from photographs. Which means that while you add paperwork with photographs into OneNote, it will possibly learn the textual content within the photographs to create an editable and searchable doc. Notion doesn’t presently supply OCR, and it’s truthfully one of many platform’s most blatant omissions.

Pre-built templates

Winner: Notion

Notion gives a much more intensive vary of pre-built templates to assist groups get began. This consists of templates for challenge roadmaps and checklists, along with fundamental be aware taking. If not one of the current templates meet your wants, you too can create, customise, and share your individual templates from scratch.

OneNote gives fundamental templates and likewise permits customers to create their very own templates; nevertheless, this function in OneNote is considerably restricted in comparison with Notion.

Activity and challenge administration

Winner: Notion

OneNote is appropriate for fundamental process administration, equivalent to creating process lists, setting reminders, and assigning duties. Nevertheless, its deal with note-taking signifies that the platform isn’t sturdy sufficient for something greater than restricted process administration, and I undoubtedly wouldn’t advocate it for challenge administration. In distinction, Notion gives a variety of process and challenge administration instruments, together with kanban boards, challenge monitoring, and a number of challenge views.

Needless to say each Notion and OneNote are lacking some core challenge administration options, equivalent to Gantt charts and workflow automation. If that’s what you want, I counsel testing our challenge administration software program overview for different platforms which may higher suit your workflow necessities.

Data base and studying content material

Winner: Notion

With Notion, customers get entry to a extra complete information base and studying middle, which incorporates common webinars and a whole bunch of useful articles. There may be additionally a vibrant neighborhood discussion board that gives peer-to-peer assist.

Microsoft gives a devoted assist part for the OneNote app with consumer manuals, tutorials, and guides. There’s additionally a neighborhood discussion board for fundamental troubleshooting assist. Nevertheless, OneNote doesn’t supply the identical stage of information base and studying content material as Notion.

Safety

Winner: OneNote

Inside OneNote, customers can shield particular sections of notes with a password. This helps maintain your data safe when you’re sharing notes with others. The part that’s protected is not going to seem in any searches.

Notion doesn’t supply the instruments to password-protect particular sections of your notes. Nevertheless, it does permit you to select who can entry totally different recordsdata.

Notion execs and cons

Execs of Notion

• Simple to collaborate with others on notes.
• Activity and challenge administration instruments obtainable.
• Many pre-built templates obtainable.
• Greater than 90 integrations to select from.

Cons of Notion

• No OCR.
• Can’t password shield particular person notes.

OneNote execs and cons

Execs of OneNote

• Performs effectively with the Microsoft ecosystem.
• Glorious for particular person note-taking.
• Can password shield particular person notes.
• Provide restricted OCR capabilities.

Cons of OneNote

• Data and studying sources are extra restricted.
• Fewer integrations than Notion.

Ought to your group use Notion or OneNote?

Select Notion if:

• That you must collaborate with others on notes.
• You need many pre-built templates to select from.
• You want extra sturdy process and challenge administration instruments.
• You need numerous sources for information and assist.

Select OneNote if:

• You already subscribe to a Microsoft paid plan.
• You’re largely searching for a note-taking app for particular person use.
• You need OCR capabilities.
• You need to have the ability to password shield particular person notes.

Overview methodology

To check Notion vs OneNote, I created free accounts with every service and examined them out for myself. I additionally consulted product documentation in addition to consumer critiques. Through the writing of this assessment, I thought-about options like be aware taking, templates, and process administration. I additionally thought-about different elements, equivalent to pricing and buyer assist.

FAQ

Is Microsoft OneNote higher than Notion?

Microsoft OneNote is a wonderful possibility without cost be aware taking, and it’s a better option than Notion if you’re already a Microsoft consumer. Nevertheless, Notion is a better option for groups that want collaboration options, process and challenge administration, and extra integration choices.

Is something higher than OneNote?

OneNote is a be aware taking resolution that provides a beneficiant free plan and is well-suited for particular person be aware taking. Nevertheless, it doesn’t have essentially the most intuitive interface, and integrations are restricted. If OneNote doesn’t meet your standards, we advocate testing options like Notion, Evernote, and Obsidian.

Is Notion the very best for note-taking?

Notion is a wonderful free possibility for be aware taking. It additionally consists of further instruments for challenge and process administration. If Notion isn’t the right app on your wants, there are many different choices to discover, together with OneNote, Evernote, and Obsidian.